Ethics & Professional Responsibility Module
The documents every firm using AI needs, regardless of size
This is where client-facing and attorney-facing obligations live: what you tell clients, how you verify AI output before it leaves the building, and how you document the professional responsibility analysis behind your firm's approach. If your firm is using AI today and has none of this in writing, this is the starting point — it's the layer a malpractice carrier or bar complaint will ask about first.
Documents in this module
AI Acceptable Use Policy
Firm-wide AI governance, mapped to the Model Rules
An attorney-ready AI Acceptable Use Policy for law firms, mapped to ABA Model Rules 1.1, 1.4, 1.6, 5.1, 5.3 and Formal Opinion 512. Covers permitted and prohibited uses, attorney supervision, vendor evaluation, client confidentiality, incident reporting, and recordkeeping.
- 15-section firm-wide policy, ready to customize
- Permitted vs. prohibited use framework (absolute and context-specific)
- Vendor Evaluation Process and Approved AI Tool Registry structure
- AI Governance Officer role definition
AI Client Disclosure Procedures
Know exactly when — and how — to tell clients
Defines exactly when and how your firm must disclose AI use to clients, satisfying Rule 1.4 of the ABA Model Rules and Formal Opinion 512. Includes ready-to-use engagement letter language, disclosure triggers, mid-matter notification protocol, and a pre-filing tribunal disclosure checklist.
- Four clear disclosure triggers
- Ready-to-use engagement letter clause
- Mid-matter re-disclosure protocol
- Pre-filing tribunal disclosure checklist
Human Oversight & AI Verification Standards
The standard your verification log has to prove
Operational standards requiring attorney verification of every AI-assisted output before use, satisfying Rule 5.3 supervision and Rule 3.3 candor duties. Sets mandatory review requirements for citations, factual assertions, and legal analysis, plus matter-file documentation and prohibited-reliance rules.
- Citation, factual, and legal-analysis verification requirements
- Matter-file documentation standard
- Explicit prohibited-reliance rules
- Non-delegable review — cannot be handed to non-attorney staff
AI Professional Responsibility Risk Memorandum
A privileged record of good-faith governance
A formal, attorney-drafted memorandum template documenting your firm's professional responsibility analysis of AI use — a privileged record of good-faith governance decision-making for regulatory and malpractice defensibility. Structures analysis under Rules 1.1, 1.4, 1.6, 5.1, and 5.3 and Formal Opinion 512, with a risk-exposure matrix and remediation plan.
- Rule-by-rule professional responsibility analysis structure
- Risk-exposure matrix (status, exposure level, remediation)
- Formal remediation plan section
- Drafted as a privileged attorney-client communication
Other Modules
AI GOVERNANCE FRAMEWORK MODULE
AI Governance Framework Module
Firm-level authority and structure, for firms with something to govern
TECHNOLOGY & VENDOR SECURITY MODULE
Technology & Vendor Security Module
The operational layer that keeps the other two modules honest
TRAINING & COMPETENCY MODULE
Training & Competency Module
Proof your attorneys were trained, not just told
Not sure which documents you need?
The Phase 0™ Assessment scores your firm's AI governance readiness and tells you exactly where to start.